Purpose: This individual provides reception,
clerical, telephone and office management support for the company.
Job Responsibilities
- Provide initial screening of prospective employees and processes
their paperwork when hired.
- Support company projects by producing proposals, contracts,
memos, invoices, and project-specific documents accurately and
efficiently using primarily Microsoft Word and Microsoft Excel.
- Inventory, order and stock office and safety supplies.
- Maintains first aid kits for each vehicle.
- Receive, organize and distribute all print communications
within and for the company.
- Process any Workman's Compensation claims in adherence to
rules and regulations.
- Organize, track and maintain keys to all company vehicles.
- Provide administrative support in general business practices,
rules and regulations.
- Files documents for entire office.
Principal Problems/Challenges
- Efficient completing tasks while responding to frequent interruptions.
- Work in a bilingual environment (English/Spanish).
Freedom to Act
- Under general direction of Top Management.
- Independently orders and stocks office & safety supplies and
requests repair of office equipment.
Scope
- Work on diverse projects requiring many administrative and
computer skills.
- Contribute in a significant and versatile manner to company
projects and programs.
Work Environment
- Work is primarily at the company headquarters. Uses personal
vehicle for trips to supplier and client sites when necessary.
Reimbursed per IRS guidelines.
- Hours are Monday through Friday, 8AM - 5PM, but can be flexible.
- Overtime is generally not necessary.
Contacts
- Company-wide, vendors, peers at client firms, Worker's Comp
personnel, owners, and public in general.
Qualifications for the Position
- 3 years successful administrative experience.
- Significant experience with computer applications, principally
Microsoft Office Suite. Working knowledge of Intuit's Master
Builder accounting application is a plus.
- Strict confidentiality and impeccable ethical integrity.
- Valid Colorado driver's license and social security card.
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